Weekly Meeting

Once the chapter has successfully marketed and recruited members, there needs to be an organizational structure in place to keep the operation running smoothly.

The first item of business is for the chapter to set a weekly meeting time that all members can attend. Not everyone will be there every week, but typically Sunday or Monday evenings work best. There are usually fewer conflicts with class schedules, allowing members to start the week off with AKL on their minds. Meetings must occur weekly, and all members must make every effort to attend, ensuring the chapter operates effectively. A separate Executive Board meeting should also take place for executive officers.

Executive Board

There is a basic organizational structure that a chapter should use for its officers, as outlined below. It is essential to note that the normal terms of office run from December 1 for one calendar year. This is modeled after our chartered chapter structures; however, it is not as detailed, and the primary focus should be recruitment. As the chapter grows and works toward chartering, the organizational structure can be expanded with training and assistance from the National Headquarters.

President

The President acts as the leader and chief spokesman. He must oversee the general operations of the chapter and is responsible for working with the National Headquarters, the Institution, and volunteers on a regular basis. He must ensure all officers are fulfilling the obligations of their office and that the chapter continues to grow and develop.

Vice-President

The Vice-President is responsible for assisting the President in overseeing the general operations of the chapter. This becomes the highest priority in the absence of the President. It is his duty to ensure that reports have been submitted to the National Headquarters and that all members have completed membership education. He should lead the Executive Board meeting each week, while collaborating closely with the President to ensure the chapter’s success.

Treasurer

The Treasurer is responsible for the chapter’s financial operations. He must work with all members to ensure all Dues and Fees payments are made through OmegaFi and paid on time. He must develop a budget, with assistance from each officer, to ensure the chapter’s financial stability. If members are not paying, he must work with the National Headquarters to hold individual members accountable.

Secretary

The Secretary is responsible for maintaining all records of the chapter, with a priority placed on minutes from all weekly meetings. Secondary but equally important, he should manage and oversee all chapter social media and marketing before, during, and after chartering. He must make sure all records are submitted via OmegaFi promptly.

Officers

While not members of the Executive Board, there are still numerous positions available to assist with the chapter’s operations. Just like the Executive Board, officers hold their position from December 1 for one calendar year. The primary focus should always be on recruitment as the chapter grows; however, these positions are also crucial to the chapter’s success. A report should be provided at every weekly meeting by each person, detailing any upcoming information and gathering input from chapter members.

Recruitment Chair

The Recruitment Coordinator is responsible for planning and managing all recruitment efforts of the chapter. He must work with the entire membership to keep a running list of potential members and whether they have received an invitation (bid) to join. It is his responsibility to ensure that chapter members participate in any institution-hosted recruitment events. He must ensure that all members are participating in the recruitment process.

Scholarship Chair

“Scholarship” is one of the Five Ideals of Alpha Kappa Lambda and must be one of the highest priorities of the chapter. He must ensure that the entire chapter’s GPA is above both the All-Men’s Fraternity GPA and the All-Men’s Institution GPA. If individual members are struggling academically, he must assist them in finding resources on campus to improve. Additional resources are available through the National Headquarters.

Fraternity Educator

The Fraternity Educator has two critical roles. The first is providing education for all new members during the five-day membership entry process. During the initial stages of establishing a chapter, this five-day process is extended to allow for further development and training of all members. Second, he must provide continuing education that helps develop all members, regardless of their membership length.

Risk Manager

Taking risks is a part of everyone’s life, but the chapter must do everything possible to manage risk and keep its members and those around them safe. The Risk Manager must ensure proper safety precautions are followed before and during every event. He must ensure that all guest lists are appropriately documented and saved, and that the necessary paperwork has been submitted to the relevant institution offices/officials.

Social Chair

The fraternity experience should be fun. As Social Chair, the primary goal is to plan and organize the fun and interactive activities for the chapter. Whether with just chapter members, other fraternities and sororities, or the various clubs and organizations on campus, the Social Chair must work to organize these events while ensuring they are both fun and safe for all attendees.

Community Service/Philanthropy Chair

The Community Service/Philanthropy chair has a vital role in ensuring the chapter is positively giving back to both the campus and the community. Whether it is the National Philanthropies of Alpha Kappa Lambda or causes that are meaningful to chapter members, we must ensure that we are giving back to those around us.

To learn more; contact the National Headquarters by email at info@akl.org or by phone 317-564-8003